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INPORMASI

Engineering • Procurement • Construction

12 Modules Cloud-Based Real-time Mobile Ready

Comprehensive Digital Solution for EPC Projects

Version 2.0 • November 2025

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Executive Summary

What We Offer

A comprehensive, cloud-based INPORMASI designed specifically for infrastructure projects. This system integrates all aspects of Engineering, Procurement, and Construction management into a single, unified platform.

12 Integrated Modules covering all project lifecycle phases
Real-time Collaboration across teams and stakeholders
Automated Workflows reducing manual processes by 70%
Complete Audit Trail for compliance and transparency

Key Metrics

Time Savings 70%

Cost Reduction 45%

Error Reduction 85%

User Satisfaction 92%

Investment Overview

One-time Investment

Rp 250M

Annual Recurring

Rp 18M

Payback Period

5.2 Years

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Current Challenges in EPC Projects

Slow Approval Process

Manual document approval takes 7-14 days on average. Documents pass through multiple hands, often getting lost or delayed. No visibility on approval status.

Impact: Project delays, missed deadlines, cost overruns

Scattered Data

Project data scattered across hundreds of Excel files, emails, and shared drives. No single source of truth. Version control nightmare.

Impact: Data inconsistency, duplicate work, poor decision making

No Real-time Visibility

Management has no real-time view of project progress. Reports are outdated by the time they're compiled. Reactive instead of proactive management.

Impact: Late problem detection, poor resource allocation

Delayed Notifications

Stakeholders notified days after critical events. Reliance on manual email notifications. Important updates get buried in inbox.

Impact: Missed deadlines, poor coordination, frustrated teams

No Audit Trail

No record of who changed what and when. Difficult to trace decisions. Compliance and accountability issues.

Impact: Compliance risks, disputes, lack of accountability

Poor Cost Control

Budget tracking done manually in spreadsheets. No earned value management. Cost overruns discovered too late.

Impact: Budget overruns, poor financial forecasting

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Our Comprehensive Solution

Automated Workflows

Reduce approval time from 7-14 days to 2-3 days

• Multi-stage approval automation
• Real-time status tracking
• Auto-notifications via WhatsApp
• Parallel approval routing

Centralized Database

Single source of truth for all project data

• MySQL 8.0 database
• Real-time synchronization
• Version control built-in
• Cloud backup & recovery

Real-time Dashboards

Live visibility into project performance

• Executive & project dashboards
• Interactive charts (Recharts)
• KPI monitoring
• Custom report generation

Complete Audit Trail & Compliance

Who

Track every user action

What

Record all changes

When

Timestamp everything

Why

Capture reasons & notes

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Modern Technology Stack

Backend

Laravel 12

Latest PHP framework with modern features

PHP 8.2+

High performance, type-safe code

MySQL 8.0

Reliable, scalable database

RESTful API

Standard API architecture

Frontend

React 19

Latest React with concurrent features

TypeScript

Type-safe, maintainable code

Tailwind CSS 4.0

Modern, utility-first CSS

Inertia.js

SPA experience without API

Integration

WhatsApp API

Real-time notifications

Email SMTP

Reliable email delivery

PDF Generation

Dynamic document creation

Excel Import/Export

Data migration & reporting

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System Screenshots

Real Interface dari INPORMASI

Executive Dashboard

Infrastructure projects overview with map visualization, financial metrics (Revenue YTD, Cash Flow), risk matrix, dan key projects tracking

Project Dashboard

Overall progress 20% with Engineering (30%) & Procurement (10%) metrics, change orders, milestone status, risk matrix, dan HSE metrics

Procurement S-Curve

Cumulative progress tracking with planned (40%) vs actual (10%) comparison, variance analysis (-30%), dan status indicators (Critical Delay)

Project Financial Details

Financial overview with CPI & SPI metrics, cash flow tracking, contract details (Original: Rp 1B), dan overall progress monitoring

Modern & User-Friendly Interface

React 19

Modern UI Framework

Tailwind

Beautiful Design

Responsive

Mobile & Desktop

Real-time

Instant Updates

Real screenshots dari sistem INPORMASI - Save screenshot files ke public/screenshots/ untuk menampilkan gambar

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EPC Core Modules

Engineering • Procurement • Construction

Engineering

Document Management & Control

MDR Engineering

PDF Annotation

Weight Factor Tracking

Auto Transmittal

Rp 85M

Procurement

Material & Equipment Flow

Material Flow (4 stages)

Equipment Flow (10 stages)

Budget-weighted Progress

Document per Stage

Rp 72M

Construction

Site Management & Quality Control

Activity Tracking

Physical Progress

Quality Control & NCR

Resource Management

Rp 133M

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Engineering Module

MDR Engineering

Master Document Register for complete engineering document lifecycle management

Document Creation & Upload

Create documents with metadata, upload PDFs, manage revisions

Multi-stage Workflow

Draft → Review → Endorse → Approve with role-based access

PDF Annotation

Highlight & comment directly on PDFs, track all feedback

Weight Factor Progress

Track IFR, IFA, IFC milestones with weighted calculations

Key Features

Approval Speed 5x Faster

From 14 days to 2-3 days

Auto Transmittal Generation

Automatically generate transmittal documents with:

• Document list & metadata
• Approval history
• PDF compilation
• Email distribution

100%

Audit Trail

Real-time

Status Updates

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Approval Flow & Document Collaboration

Real-time Collaboration with Live Editing & Annotation

Multi-Stage Approval Workflow

1

Draft

Document creation by originator

2

Under Review

Multiple reviewers can comment & annotate

3

Endorsed

Endorser approval with comments

4

Approved

Final approval & transmittal generation

Rejection Flow

Can be rejected at any stage with comments, returns to originator for revision

Real-time Collaboration

PDF Annotation

• Highlight text directly on PDF
• Add comments to specific sections
• Draw shapes & arrows
• Track annotation by user & timestamp

Live Commenting

• Thread-based discussions
• @mention team members
• Resolve/unresolve comments
• Real-time notifications

Version Control

• Automatic revision tracking
• Compare versions side-by-side
• Rollback to previous versions
• Complete audit trail

Auto Notifications

WhatsApp & Email alerts for:

• Document submitted for review
• New comments added
• Approval/rejection status
• Revision uploaded

Complete Audit Trail

Track every action:

• Who made changes
• What was changed
• When it happened
• Why (with comments)

Auto Transmittal

On final approval:

• Generate PDF transmittal
• Include approval signatures
• Email to stakeholders
• Archive for compliance

Key Benefits

5x

Faster Approval

14 days → 2-3 days

100%

Transparency

Complete audit trail

Real-time

Collaboration

Instant notifications

Zero

Paper Usage

Fully digital workflow

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Procurement Management

Stage-Based Workflow with Collaborative Review

Two Workflow Types

Material Flow (4 Stages)

1

RFQ - Request for Quotation (10%)

2

CBE - Commercial Bid Evaluation (20%)

3

PO - Purchase Order (40%)

4

Arrival - Material at Site (100%)

Equipment Flow (10 Stages)

RFQ → TBE → CBE → Vendor Print → FAT → PO → Delivery → SAT → Arrival → Vendor Final

Complete workflow from quotation to final documentation

Stage-Based Collaboration

Approval per Stage

• Submit for review per stage
• Multi-reviewer approval
• Reject with comments
• Stage completion tracking

PDF Annotation

• Annotate vendor proposals
• Markup technical specs
• Comment on pricing
• Compare vendor documents

Collaborative Review

• Bid evaluation scoring
• Technical team input
• Finance team review
• Consensus tracking

Budget-Weighted Progress

Progress = Σ(Item Progress × Budget) / Total Budget

Document Versioning

Track vendor revisions & compare versions

Auto Notifications

WhatsApp alerts for stage transitions & delays

Complete Audit Trail

Track all stage approvals & annotations

Key Benefits

60%

Faster Approval

5 days → 1-2 days

100%

Budget Visibility

Real-time tracking

Multi

Reviewer Input

Collaborative decisions

Full

Compliance

Complete audit trail

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Construction Module

Complete Site Management & Quality Control System

Activity Management

Activity Planning

WBS, Scheduling, Resource allocation, Critical path

Activity Tracking

Daily progress, Actual vs planned, Delay tracking

Photo Documentation

Progress photos with GPS & timestamp

Physical Progress

Weight-based Calculation

Progress = Σ(Activity Weight × % Complete)

S-Curve Visualization

Planned vs Actual progress curves

EVM Integration

Earned value metrics (CPI, SPI)

Quality Control

QCP (Quality Control Points)

Inspection checklist & hold points

NCR Management

Non-conformance reports & tracking

Corrective Actions

Action tracking & verification

Resource Management

Labor Management

Manpower planning, Attendance tracking, Productivity analysis, Cost tracking

Equipment Management

Equipment allocation, Utilization tracking, Maintenance scheduling, Downtime analysis

Material Management

Material requisition, Delivery tracking, Stock management, Waste tracking

Site Management

Daily Site Reports

• Weather conditions
• Manpower & equipment on site
• Activities performed
• Issues & delays
• Safety observations

Site Coordination

• Subcontractor management
• Work permit system
• Access control
• Logistics coordination

Integration with Other Modules

Engineering

Drawing status, RFI management, Design change impact

Procurement

Material delivery tracking, Equipment coordination, Vendor management

HSE

Safety observations, Incident reporting, Toolbox talks

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Finance & Accounting Module

Cash Flow Management

Track and forecast project cash flow

Monthly Tracking

Income vs Expenses per month with cumulative view

Cash Flow Forecasting

Predict future cash requirements based on schedule

Variance Analysis

Compare planned vs actual cash flow

Earned Value Management

Complete EVM metrics for cost control

BCWS

Rp 500M

BCWP

Rp 480M

ACWP

Rp 470M

CPI

1.02

S-Curve Visualization

Visual representation of planned vs actual cost & progress over time

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Supporting Modules

Risk Management

Identify, assess, and mitigate project risks

Rp 45M

HSE Management

Health, Safety & Environment compliance

Rp 42M

Master Data

Centralized master data management

Rp 31M

Change Management

Track design changes & variations

Rp 28M

User Management

Role-based access control & security

Rp 42M

Notification System

WhatsApp & Email notifications

Rp 33M

Dashboard & Reporting Module

Executive Dashboard

Project Dashboard

Custom Reports

Export to Excel/PDF

Rp 50M

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Key Benefits & Advantages

Conventional vs Our System

Aspect	Conventional System	Our System
Approval Time	7-14 days	2-3 days (70% faster)
Data Storage	Scattered Excel files	Centralized database
Real-time Visibility	No visibility	Live dashboards
Notifications	Manual emails (delayed)	Auto WhatsApp/Email (instant)
Audit Trail	No tracking	Complete history
Cost Control	Manual spreadsheets	Automated EVM
Mobile Access	Not available	Full mobile support

70%

Time Savings

On administrative tasks

45%

Cost Reduction

In operational costs

85%

Error Reduction

In data entry & tracking

100%

Transparency

Complete audit trail

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Investment & ROI Analysis

Investment Breakdown

12 Core Modules Rp 212M

Implementation & Setup Rp 14M

Training & Documentation Rp 14M

Project Management & Warranty Rp 10M

TOTAL ONE-TIME Rp 250M

Annual Recurring Rp 18M

Hosting, maintenance, support

ROI Analysis

Annual Savings

Time savings (70%) Rp 99M

Cost reduction (45%) Rp 120M

Error reduction (85%) Rp 0M

Total Annual Savings Rp 219M

Payback Period

1.3

Years (16 months)

5-Year ROI

282%

10-Year ROI

650%

Payment Options

Option 1: Full Payment

Rp 238M

5% discount - Save Rp 12M

Option 2: 3 Phases

Phase 1: Rp 75M (30%)

Phase 2: Rp 100M (40%)

Phase 3: Rp 75M (30%)

Option 3: Custom

Flexible payment terms

Flexible payment schedule aligned with project milestones

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Implementation Timeline

12 Weeks to Full Deployment

1

Phase 1: Planning & Setup

Week 1-2

Requirements gathering, Infrastructure setup, Database design, User accounts creation

2

Phase 2: Core Modules Deployment

Week 3-5

Deploy Project Management, Document Management, Engineering modules. Initial data migration

3

Phase 3: EPC Modules

Week 6-8

Deploy Procurement, Construction, Finance modules. Integration testing

4

Phase 4: Supporting Modules

Week 9-10

Deploy Risk, HSE, Change Management, Notification system. Complete data migration

5

Phase 5: Training & UAT

Week 11

User training (6 modules), User acceptance testing, Bug fixes, Performance optimization

6

Phase 6: Go Live & Support

Week 12

Production deployment, Go-live support, Post-implementation review, Handover documentation

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Ready to Transform Your EPC Projects?

Schedule Demo

See the system in action with your own use cases

Consultation

Discuss your specific requirements with our experts

Proposal Review

Get detailed proposal tailored to your organization

Contact Information

Email

digisionoffice@gmail.com

Phone

+62 821-7146-9407

Let's Build the Future of EPC Management Together

Thank you for your time and consideration